How ForensiVault Documents Evidence
From intake to courtroom reporting, every step is recorded, timestamped, and preserved.
Evidence Intake
Capture complete details at the point of acquisition
Record Device Details and Condition
Document the make, model, serial number, and physical condition of each evidence item at the time of receipt.
Attach Photographs and Seal Information
Upload intake photographs and record tamper-evident seal numbers to establish baseline condition documentation.
Generate Initial Custody Event
Automatically create the first chain-of-custody entry with timestamp, receiving party, and source information.
Custody Tracking
Maintain an unbroken record of evidence handling
Document Transfers Between Authorized Users
Record each transfer of evidence between personnel, including the releasing party, receiving party, and reason for transfer.
Maintain an Unbroken Custody Timeline
View the complete chronological history of every custody event for each evidence item, from intake to current status.
Prevent Retroactive Editing of Custody Events
Once a custody event is recorded, it cannot be modified or deleted. Corrections are appended as new entries to preserve the original record.
Secure Storage
Track physical location and movement of evidence items
Assign Storage Location and Shelf/Locker
Record the specific room, shelf, locker, or bin where each evidence item is stored for quick retrieval and accountability.
Record Removal and Return
Log each time evidence is removed from storage for examination and returned afterward, with timestamps and personnel details.
Associate Storage Events with Custody History
Storage location changes are linked to the chain-of-custody record, providing a unified view of evidence handling.
Examination Recording
Document forensic examination sessions and acquisition details
Log Examination Sessions
Record the start time, end time, examiner, and purpose for each examination session conducted on an evidence item.
Record Acquisition and Verification Details
Document acquisition methods, tools used, and hash values (SHA-256) to verify data integrity throughout the examination process.
Maintain Audit History of Access
Every access to examination records is logged, providing a verifiable trail of who viewed or modified session documentation.
Reporting
Generate court-ready documentation from recorded data
Generate Chain-of-Custody Report
Produce a formatted chain-of-custody report that documents every transfer, storage event, and handling action for an evidence item.
Export Integrity Documentation
Export hash verification records, integrity certificates, and audit summaries in standard formats for legal proceedings.
Provide Organized Activity Timeline
View a consolidated, chronological timeline of all actions taken on a case or evidence item for review and presentation.
Security & Access Control
Protect evidence records with layered security measures
Individual User Accounts
Each user has a unique account with personal credentials, ensuring all actions are attributable to a specific individual.
Role-Based Permissions
Control access to cases, evidence items, and administrative functions based on assigned user roles.
Multi-Factor Authentication
Require a second verification step at login to prevent unauthorized access to evidence records.
Audit Logging of System Activity
Every login, record view, edit, and export is recorded in an immutable audit log for compliance and accountability.
Encrypted Connections (HTTPS)
All data transmitted between users and the platform is encrypted in transit using TLS to prevent interception.
Automatic Timestamps on All Events
Every action in the system is automatically timestamped using server time, preventing manual manipulation of event timing.
Deployment Options
Choose the deployment model that fits your organization's requirements
SaaS Multi-Tenant
Turnkey cloud deployment for forensic labs and law firms. Managed infrastructure with automatic updates and backups.
Managed Dedicated
Single-tenant deployment in the client's AWS account. Designed for government agencies that require data isolation.
Licensed On-Premise
Air-gapped, self-managed installation for classified environments requiring complete network isolation.
Ready to Improve Your Documentation?
See how ForensiVault records, preserves, and validates evidence handling from acquisition through courtroom presentation.